Membership of the Club is available within a number of different categories and is dependent on one or more of the following factors:
- playing ability
- desired playing times
- age/education status
The description of each level of membership is specified on the reverse of the Membership Application Form, or can be found on the website. The approved coaches will be available to advise a new member of the appropriate level of membership. If a member disputes the opinion of the coach, the Committee will be asked for an opinion, and communicate this to the member. This is designed to allow members to go to the club at certain times, mix in and play with other members of similar ability, without needing to make any prior arrangements.
Other conditions and playing rights for each category are listed below.
|Membership category||Playing times||Notes|
|Full||Allowed to play at any time.|
|Standard||May play at any time except for weekend club sessions, match practices and weekend team matches.|
|Midweek||May play between 9am and 6pm on weekdays only.|
|Beginner||May play at any time except during club sessions and match practices. May not play in club matches.||Status as a “beginner” will be reviewed by the Committee annually|
|Student||Allowed to play at any time, including in club matches. Participation at club sessions will be subject to the Committee’s assessment of playing ability.||Must be aged under 24 on 1 April and be in full-time education|
|Junior||Allowed to play at any time, including in club matches. Participation at club sessions will be subject to the Committee’s assessment of playing ability.||Must be aged under 18 on 1 April and be in full-time education|
|Honorary||Allowed to play at any time, including in club matches. Participation at club sessions will be subject to the Committee’s assessment of playing ability.||Honorary members are appointed by the Committee, normally for life.|
|Coach||As relevant to the subscription category paid.|
|Non-playing||May not play at any time.|
- At least one parent of a Junior Member is also required to join the Club, as either a Playing or Non-playing Member.
- By invitation of the Committee, a Junior Member of sufficient playing ability may play as a Full Member.
- Prospective Club Members may play at the Club for up to three occasions before applying for membership.
SUBSCRIPTION DISCOUNTS AND PROCEDURES FOR EXPULSION
The Club Season commences on 1st April, at which date subscriptions are due for payment.
Subscriptions, for existing playing members only, are subject to a 10% discount if payment is received by the Hon. Treasurer by 14th April.
A subscription discount is available to each member of a family residing at the same address, providing this includes at least two adult playing members.
Should an additional adult join the Club, such that he/she and other existing Club members of the family become eligible for this discount, it shall apply at the next annual renewal date.
Reduced Annual Subscription
A reduced annual subscription is available to those joining the Club at a later date than 1 July as follows:
later than – 1 July = 75% of annual subscription
– 1 October = 50% of annual subscription
– 1 January = 25% of annual subscription
– 1 March = annual subscription for coming season.
The reductions above do not apply to joining fees. The joining fee of £40 is added to the proportion of the annual fee, and is not shown separately on the application form. The joining fee applies to all new members apart from students and juniors.
All the above reductions due for each category of membership are specified on the Membership Application Form and calculated automatically when using the online membership application.
Reimbursement of Subscriptions
When, in accordance with Club Rules, a reimbursement of subscription can be made, the proportion repayable is calculated pro-rata for the period of the financial year remaining.
- The Club, all members and visitors accept and shall be bound by the Rules and the Disciplinary Code (“the LTA Rules”) of the Lawn Tennis Association Ltd (“the LTA”) and the General Rules and Constitution (“the County Rules”) of the Kent County Lawn Tennis Association (“the County”) in force from time to time including amendments made hereafter insofar as the same are relevant to the activities of the Club.
- All members shall accept and all persons mentioned in (1) above will so far as reasonably practicable that the Contracts (Rights of Third Parties) Act 1999 shall apply to the agreement between themselves and the Club and the LTA and the County may enforce any breach thereof but only insofar as it relates to a breach of the LTA Rules or the County Rules.
Periods of Club Play
Periods of Club Play, as defined in Club Rules, are as follows:
|Tuesday||9.00 am – 11.30 am|
|Thursday||6.30 pm – 9.30 pm|
|Saturday||13.30 pm – 5.00 pm|
|Sunday||09.30 am – 12.30 pm|
The number of courts allocated for club play will be varied to suit the varying needs of the members. Club Play on Saturdays and Sundays is only open to Full Members and to those juniors considered by the Committee to be of suitable standard (“Invited Juniors”). Club Play on Tuesdays is open to all members, and on Thursdays is open to all Full Members, Standard Members and Invited Juniors.
Attendance at match practices is by invitation of the Men’s or Ladies’ Captain and will have precedence on the courts booked for that purpose:
Team Day Times
Ladies’ Wednesday 6.30 pm – 8.00 pm
Men’s Wednesday 8.00 pm – 9.30 pm
Junior Members have equal rights to book courts as adults.
- Courts may be booked for a maximum period of 1hr and 30mins.
- Advance bookings may be made 8 days ahead.
- A booking is deemed void if no player arrives within 10 minutes of the booking time.
The club operates with a number of self employed coaches, all of whom must be approved by the Committee.
The requirements of the club for the coaches to use the facilities are as follows:
1). Junior coaching is run for the club by Sevenoaks Tennis Centre, and all coaches working within that programme must be authorised primarily by the management of Sevenoaks Tennis Centre and by the Club committee.
2). It is necessary for all coaches who wish to give lessons to pay for a membership of the club in the appropriate category for their usage of the club facilities, in exactly the same way as other members. i.e. if a coach wishes to use courts or coach during Mon – Fri 09.00–18.00 they must be a midweek member. To coach at other times, they must be a standard member and to play in teams, or attend team practice, they must be full members.
3). The club provides a “free introductory lesson” to all new adult members. This is an opportunity for new members to learn about playing and coaching opportunities at the club, and frequently results in the coach being asked for further lessons. The club will then pay the coach who carries out this introductory one hour lesson a fee as agreed by the club committee.
4). Since the coaches are self employed, any individual lessons conducted by coaches can be charged at a rate determined by the coaches. These rates must be advised to the Committee.
5). When an introductory lesson has been completed, the coach must email the Administrator in order that the member’s form is annotated. This may be done individually, or when a few have been done. The list of names is then forwarded to the treasurer for payment.
6). All players who have coaching at the club in group lessons are required to join the club after their third visit. A record of all players attending groups or individual lessons must be provided when requested by the Committee. It is the coach’s responsibility to ensure that these two things are done.
7). Failure to comply with the two requirements in paragraph 6 may prejudice a coach’s permission to coach at the club. If at any time a coach has difficulty with someone who fails to join, they should seek help from the Committee, who will explain this requirement to the player if necessary.
8). Coaches are requested to provide a photograph, in order that a poster for the club house can be produced enabling identification of all the coaches approved by the Committee. This will also include contact details and any qualifications or experience details provided by the coaches.
9). Group coaching which requires more than one court will take place only at times agreed by the Committee.
10). All group coaching must meet LTA guidelines of player/coach ratios.
11). Responsibility for the provision and organisation of all junior coaching will be delegated by the Committee to an organisation or individual, who may not necessarily be on the Committee. All requests for junior coaching will be directed to that person who will decide on the suitability of the coaching and offer the opportunity to conduct the coaching to one of the coaches permitted by the Committee to work at the club. A quarterly report on the junior coaching and resulting junior activities will be provided to the Committee, particularly including information of the School Links, which may be supported by the club.
12). If a member is not satisfied with the scope or quality of the coaching provided, they should contact the Committee.
The club does not provide transport to or from club activities such as matches. It is the responsibility of those taking part to arrange their own transport. It is the members’ responsibility, or that of the parent/guardian to ensure that all arrangements meet all legal requirements and ensure appropriate safety for any juniors being transported. By agreeing to the above, the parent or guardian of a child is presumed to have given permission for the transport they have arranged to be used.
The Sevenoaks Tennis Club is committed to prioritising the well-being of all children and adults at risk, promoting safeguarding in the Club at all times. The intention of this Policy is to help the Club minimise risk, deliver a positive tennis experience for everyone and ensure an appropriate response is given to all safeguarding concerns and/or disclosures.
A child is defined as anyone under 18 years of age and an ‘adult at risk’ is anyone who has care and support needs which makes him/her vulnerable to abuse or neglect. A ‘safeguarding concern’ can arise in relation to a wide range of issues including physical safety, harassment, bullying, mental or physical abuse and discrimination.
This policy applies equally to committee members, coaches, volunteers and club members.
Breaches of this Policy may result in termination of current and future roles within the club and the removal of club membership.
The Club expects every member to promote and support the highest standards of welfare and safety for more vulnerable club members, principally the junior members. As part of this, every member must adhere to the following principles:
- To prioritise the well-being of all children
- To be a positive role model and act with integrity
- To help to create a safe and inclusive environment both on and off court
- To report all concerns and disclosures as soon as possible.
These principles should be interpreted with appropriate integrity, transparency and common sense, with the primary consideration at all time being the best interests of children and adults at risk.
Parents/carers of junior members have particular responsibilities:
- Parents/carers must advise coaches working with junior members, at the beginning of each session, of any medical requirements or conditions which may be relevant to the activity being done by the junior member and of any special actions which may become necessary if this medical condition manifests itself.
- Parents/carers are expected to make sensible decisions about when it is appropriate for their child to be left on the Club premises unsupervised. The Club’s venue is quiet and comparatively remote from any ‘public’ scrutiny and sporting venues can attract unwelcome attention from those who are aware that there will be young people attending, wearing sports clothing.
- Parents/carers are expected to make sensible decisions about how junior members travel to and from the club to ensure their safety.
Parents/carers who do not wish to have photographs taken of their children must tell the person supervising the children’s activity, on arrival at the club.
Anyone who is told about, hears, or is made aware of a safeguarding concern in relation to a junior or adult at risk is responsible for reporting it in the appropriate way. Unless someone is in immediate danger, they should inform a member of the Committee or the Club’s Welfare Officer as soon as possible. Dependent on the concern/disclosure, a referral may be made by the club to:
- The police in an emergency (999)
- Local Authority Children’s Services
- Local Authority Adult Services
- The LTA Safeguarding and Protection Committee for advice and guidance
- Any other appropriate public authority.
The role of the Club’s Welfare Officer is to:
- Actively promote the safety and well-being of all children, young people and adults at risk among members and committee members;
- Ensure that all members are aware of their duty of care towards children, young people and adults at risk;
- Respond to any concerns or issues that arise for children, young people or adults at risk in a confidential and sensitive manner;
- Contact the LTA Safeguarding Team to discuss any concerns which have been raised which cannot otherwise be managed;
- Liaise with the appropriate authorities if any serious issues arise.
The Club’s current Welfare Officer is Anne Richardson who can be contacted at email@example.com or via her mobile number 07931564419.
Confidence will be maintained in relation to any safeguarding report or disclosure unless that would be inappropriate, taking into account all the circumstances.
Coaches working at the club
All coaches have a responsibility to maintain the highest standards of safety for themselves and others, particularly children, while working at the club. By agreeing to work at the club they accept this responsibility and will advise the Committee of any safeguarding issue which may arise, having immediately taken appropriate steps to address the situation themselves.
The Committee reserves the right to make any background checks it deems appropriate prior to anyone being allowed to conduct any work or coaching at the club. Permission may be denied without any reason being given to the person wishing to work at the club.
Fire risk is minimal due to no gas supply, no smoking and no naked flames in the club house, however, the greatest risk is that of an electrical fire, so a CO2 fire extinguisher and fire blanket (for use on the stove top) are provided and serviced by contract with Fire Action Ltd on a yearly basis. Fire extinguishers are replaced in accordance with the service engineer’s recommendations. Emergency lighting is fitted in the club house, in accordance with the requirements of the fire officer.
Appropriate external lighting is provided to ensure safety on the stairs. Stairs are also fitted with high grip edges to minimise the risk of slipping. A barrier fence has been erected at the entrance to the club to reduce the risk of members or their guests falling down the slope.
Risk to individuals is minimised by maintenance of playing surfaces to the highest possible standards and ensuring that coaches are appropriately qualified to provide a safe environment. Coaches are required to apply their profession skills to be continually aware and email the Chairman and Secretary in order to raise any issues which they consider to present a risk to those at the club.
First aid equipment is available at the club.
Risk assessment is an ongoing responsibility of every member, and it is expected that if any member perceives a risk to be present they will inform the Chairman and Secretary as soon as possible, in order that it can be discussed and addressed as deemed necessary by the Committee. Equally, if an accident or incident involving injury takes place at the club, a member involved should email firstname.lastname@example.org with the details.