Safeguarding Policy



The Sevenoaks Lawn Tennis Club is committed to prioritising the well-being of all children and adults at risk, promoting safeguarding in the Club at all times. The intention of this Policy is to help the Club minimise risk, deliver a positive tennis experience for everyone and ensure an appropriate response is given to all safeguarding concerns and/or disclosures.

A child is defined as anyone under 18 years of age and an ‘adult at risk’ is anyone who has care and support needs which makes him/her vulnerable to abuse or neglect. A ‘safeguarding concern’ can arise in relation to a wide range of issues including physical safety, harassment, bullying, mental or physical abuse and discrimination.

This policy applies equally to committee members, coaches, volunteers and club members.

Breaches of this Policy may result in termination of current and future roles within the club and the removal of club membership.


The Club expects every member to promote and support the highest standards of welfare and safety for more vulnerable club members, principally the junior members. As part of this, every member must adhere to the following principles:

  • To prioritise the well-being of all children
  • To be a positive role model and act with integrity
  • To help to create a safe and inclusive environment both on and off court
  • To report all concerns and disclosures as soon as possible.

These principles should be interpreted with appropriate integrity, transparency and common sense, with the primary consideration at all time being the best interests of children and adults at risk.

Parents/carers of junior members have particular responsibilities:

  1. Parents/carers must advise coaches working with junior members, at the beginning of each session, of any medical requirements or conditions which may be relevant to the activity being done by the junior member and of any special actions which may become necessary if this medical condition manifests itself.
  2. Parents/carers are expected to make sensible decisions about when it is appropriate for their child to be left on the Club premises unsupervised. The Club’s venue is quiet and comparatively remote from any ‘public’ scrutiny and sporting venues can attract unwelcome attention from those who are aware that there will be young people attending, wearing sports clothing.
  3. Parents/carers are expected to make sensible decisions about how junior members travel to and from the club to ensure their safety.

Parents/carers who do not wish to have photographs taken of their children must tell the person supervising the children’s activity, on arrival at the club.

Reporting concerns

Anyone who is told about, hears, or is made aware of a safeguarding concern in relation to a junior or adult at risk is responsible for reporting it in the appropriate way.  

Unless someone is in immediate danger, they should inform a member of the Committee or the Club’s Welfare Officer as soon as possible.

Dependent on the concern/disclosure, a referral may be made by the club to:

  • The police in an emergency (999);
  • Local Authority Children’s Services
  • Local Authority Adult Services
  • The LTA Safeguarding and Protection Committee for advice and guidance
  • Any other appropriate public authority.
Welfare Officer

The role of the Club’s Welfare Officer is to:

  1. Actively promote the safety and well-being of all children, young people and adults at risk among members and committee members;
  2. Ensure that all members are aware of their duty of care towards children, young people and adults at risk;
  3. Respond to any concerns or issues that arise for children, young people or adults at risk in a confidential and sensitive manner;
  4. Contact the LTA Safeguarding Team to discuss any concerns which have been raised which cannot otherwise be managed;
  5. Liaise with the appropriate authorities if any serious issues arise.

The Club’s current Welfare Officer is Anne Richardson who can be contacted at or via her mobile number 07931564419.

Confidence will be maintained in relation to any safeguarding report or disclosure unless that would be inappropriate, taking into account all the circumstances.

Coaches working at the club

All coaches have a responsibility to maintain the highest standards of safety for themselves and others, particularly children, while working at the club. By agreeing to work at the club they accept this responsibility and will advise the Committee of any safeguarding issue which may arise, having immediately taken appropriate steps to address the situation themselves.

The Committee reserves the right to make any background checks it deems appropriate prior to anyone being allowed to conduct any work or coaching at the club. Permission may be denied without any reason being given to the person wishing to work at the club.

October 2016